Community Meeting about Ice Rink
January 3, 2007, 6:30 pm
Victory Park Gymnasium

This meeting was organized and led by Segun Abegunrin, Capital Projects Administrator in the city's Department of Public Works.  Assisting with presentation materials was Carlos, an assistant of the architect hired by the city to design the project.

A notice of the meeting was sent by the Public Works department to residents of East Eaton Wash and Daisy Villa neighborhoods.   Those letters arrived about December 28.  Additional notice was provided via an upcoming meetings item in Councilman Haderlein's newsletter, which arrived about December 27.  Further, flyers were distributed to most houses in the East Eaton Wash neighborhood over the New Year's holiday weekend.

There appeared to be about 3 dozen attendees, mostly from our East Eaton Wash neighborhood.

There were no surprises in the general description of the facility.  62,000 square feet.  Two NHL sized ice surfaces, situated so the short dimension is east-west and the long dimension is north-south.  One rink is on the north side of the building, one on the south side of the building, with lobby, party room, community room, skate rental, snack shop, ticket booth in a section between them.
  North rink is expected to be used primarily for recreational skating while south rink is expected to be used primarily by hockey leagues.  Spectator seats and locker rooms are on the east side of each rink.  143 free parking spaces.  "Planned access into site" from Foothill via PCC parking lot.   20 foot wide fire lane access road on east side of building.  Outside lights directed downward so as not to disturb the neighbors.  Shrubbery landscaping on west and east sides of parking lot and access road to buffer neighborhoods from vehicle reflections, headlights, sounds.  Mechanical room is in the middle of west side of building.  Noise will be contained so it won't bother the neighborhood.  Roof equipment will not be substantial and will be on vibration isolators.  Building is designed to take advantage of natural light and conserve energy.

Changes from the previously presented plan are:
Other bits of information:

Access route
Confirmed there is no agreement with PCC yet.
Hope to have an agreement completed by end of spring.  (Under the Conditional Use Permit, building & grading permits can't be issued until they have a signed agreement.)
There were lots of questions about exactly where the access route will be.  Mr. Abegunrin admitted his diagram did not show enough detail.  But he does not want to provide such a detailed document yet since there is not yet an agreement with PCC. 
There are no current plan for vehicular access from Avocado Ave. or from Viña Vieja Park.
Mr. Abegunrin added to the confusion by saying that people were confused because of the portion of the planned access route described as being on "Alameda Street".   Not the improved Alameda Street we know, which ends at Avocado Ave,  but a portion also described in the city database as "Alameda Street" which is an easement across the Edison land at the north end of PCC's parking lot.

Pedestrian path to Viña Vieja Park
There was a long series of questions and unclear answers regarding whether or not there will be a pedestrian path and what route it will take and whether there will be pedestrian access to the ice rink facility from our area and/or to/from the park.
Mr. Abegunrin correctly stated that the current path location is temporary, but the Conditional Use Permit for the ice rink requires that there be path to the park throughout construction of the rinks.  Where exactly the path will run depends on the results of negotiations with Edison.  After they have agreement with Edison, they'll let us know what they are going to do.
Initially in response to the pedestrian path from our area question he indicated that people could walk on the sidewalk of the ice rink facility over into the park.
The response on pedestrian access between the park and operating rink facility was confusing.  At one point he said there would be a path between the park and ice rink with bollards to prevent vehicle access (except emergency vehicles) but allow pedestrians.  But a couple other times he said something about they could not stop people from going around the fencing on the west (wash) side.   At another point he said he expected there would be a gate which would be locked when the park is closed (as now) - not clear where.  Perhaps he was talking about going around fencing to the west in reference to after hours when a gate is locked.

Signage
Hoping to get Caltrans to put directional sign on freeway.
Hoping to arrange with PCC for inclusion on its marquee sign.
Signs on building would not be visible off-site, so do not expect there is reason for them to be lighted.

Spectator seating
Reason for change in spectator seating is to save on construction costs.  Previously the seats were to be above the locker rooms and offices.  Now, the main interior of the building does not extend the full depth of the locker rooms and offices.  This allows the roof trusses to be shorter and thus less expensive.  Think he also said it reduced the cost (required depth?) of the building footings.

Questions were raised by a couple of ice rink familiar attendees about how well the revised spectator arrangement would work.  Reduced spectator visibility.  Answer was that of course it wasn't the best, but expected revenues could not support previous plan.  Reduced seating would not substantially reduce revenues because only 2 to 4 special events might have made use of the additional seating.  Meanwhile, the reduced building volume would reduce energy use and thus operating cost.

There was also something about extra spectators being accomodated by standing or sitting on chairs outside the building on top of the roof of the locker rooms/offices, looking in the windows to watch what was happening on the ice.  Really unclear on this aspect.   Available drawings were insufficient.

Building foundation
"Loose soil condition" requires footings extending down 15 feet.  Also issues of the location near the slope down to the wash and not wanting to disturb the existing oak trees.  There is also the potential for a "methane condition" being discovered once digging is underway, which could require special handling.

Utility connections
Another contributor to costs is that the average utility connection for the facility is 475 feet.  Electricity has to come from Orange Grove because the adjacent substation does not have the needed capacity.  (Trenching under dog park, or possibly to the west of the park via trench or above ground concrete conduit.)   Water has to come from Orange Grove, Avocado, or Foothill.  Sewer is expected to be connected to Alameda Street sewer line, which is expected to be upgraded.

Security
Ice rink operator is responsible for security of the building and parking lot.  There is no expectation the facility will be a attractive nuisance so there are no plans for extra area security by the police.

Alcohol sales?
Mr. Abegunrin did not know for sure but did not think so.  Some attendees said existing Pasadena facility does not sell alcohol and recreational facilities usually do not because of liability issues. (Previously we have been told absolutely not.)

Web site?
Will the city put the plans, schedule, and progress reports on their web site?  Mr. Abegunrin thought that it should be possible to put plans on web site, but not until after they are all approved and contractor is selected.

Solar power
After the meeting a question was raised about whether solar panels had been considered for the big flat roof to offset some of the power demands of the facility.  Answer was that the available space between skylights would provide only a small fraction of the power needed and the cost/benefit tradeoffs showed they were better off getting a power cost reduction for energy savings.

Next steps

Design Commission hearing on Monday January 8, 2007 at 6 pm at Conference Center room 212.  A site visit preceeds it at 5 pm.   The Design Commission deals with aesthetics of the building exterior including building shape,  materials, landscaping.  The Design Commission makes a recommendation to the City Council, which makes the final decision.

Hope to finish construction documents in the spring of 2007 and then have them reviewed by an independent party.
Then the construction would be put out to bid.  If qualified bidders provide bids within the projected budget, then construction could begin during the summer.

After construction completes, the ice plant has a commissioning process that takes one to two months, the ice rink operator has to move in, etc.


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(If you attended the meeting and have corrections or additions, please let us know via e-mail: eewna@eewna.org)